Friends, whoever is using a computer or studying a computer there are very few individuals who do not know about MS Excel because it is one of the most commonly used on the computer. It is a program or application that is widely used for data management.

MS Excel is a spreadsheet program that comes with Microsoft Office Suite that provides the facility to open, create, edit, format, calculate, etc. Data in tabulation format. But do you know what is MS Excel, if yes then it is a good thing if not then you are going to know now because today we are going to introduce Microsoft Excel in this article, so you are requested to read the whole article carefully…

What is MS Excel?

MS Excel whose full name is Microsoft Excel is also known simply as Excel. It is a Spreadsheet program developed by Microsoft Corporation which provides the facility to keep data in Tabulation format. It is an application under Microsoft Office Suite.

As in the past, data was manually sorted on the register with a pencil by forming rows and columns; similarly, rows and columns are produced to organize data on the electronic worksheet (Excel).

Apart from organizing the data, MS Excel provides the facility to perform calculations, make decisions, graph the data, generate reports and work with the data on the website, etc.

Apart from organizing the data, MS Excel provides the facility to perform calculations, make decisions, graph the data, generate reports and work with the data on the website, etc.

Many formulas and functions are provided to do mathematical or logical calculations on the largest data sets, allowing any large calculations to be performed in a pinch. Arithmetic Operators (+, -, *, / percent, etc.) are also employed to calculate numerical values in this case.

In Excel, any data is arranged in rows and columns and the systematic form of these rows and columns is called a worksheet. A worksheet has 10,48,576 rows and 16,384 columns.

The box made by cutting rows and columns is called cells. In these cells, we fill any data. The number of cells in a worksheet is 17,17,98,69,184.

The complete file of MS Excel is called a workbook. A maximum of 255 worksheets can be created in a workbook.

Also Read: What is Microsoft Word? – MS Word Features

Uses of MS Excel

. Talking about the use of MS Excel, it is mainly used…

. To keep the data in tabular format

. To do mathematical and logical calculations

. For Conditional Formatting

. To do data filtering

. To do data sorting

. To prepare charts, graphs of data

. To prepare a budget

. for accounting

. To make a checklist

. To create a mailing list

. To do people management

. It is done to maintain stock etc.

MS Excel Window Elements

Quick Access Toolbar: It is located on the top left corner which is Undo, Redo, Save Etc. Provides Quick Access Button for giving commands.

Title Bar: This is at the top of the program window in which the name of the document is displayed.

Program Control Window: This is on the top right corner, in which there is a Minimize, Maximize / Restore, and Close button, with the help of which the program is minimized, enlarged, or closed.

Ribbon: It is located above the Formula Bar in which the command Group Wise is displayed related to the active tab.

Ribbon Tab: This is below the Title Bar which is also called Tab Bar. In this Home, Insert, Page Layout, Formulas, Data, Review, View. There is Tab whose related command is displayed in Ribbon.

Workbook Window Control: This program is located just below the window control, in which there are Minimize, Maximize / Restore, and Close buttons, whose work is only to minimize, enlarge or close the workbook.

Formula Bar: It is located just below the ribbon in which the formula for the active cell is displayed.

Active Cell Name Box: This is the left side of the formula bar in which the name of the active cell is displayed.

Row: This is the horizontal line of the table made on the worksheet, which is called Row.

Column: This is the vertical line of the table made on the worksheet which is called a column.

Cell: The cell formed by the cutting of horizontal and vertical lines is called a cell, in this cell, any data is filled.

Row Heading: This is the left side of the worksheet in which Continues Numerical Number is written to identify the row, it is called Row Heading. It starts from 1 and goes up to 10,48,576.

Column Heading: This is the top side of the worksheet in which Continues Alphabetical Number is written to identify the column, it is called Column Heading. It starts from A and goes to XFD.

Worksheet Tab: Here the number of worksheets in the whole workbook is presented in the form of a tab which is called a worksheet tab. By default there are three worksheet tabs in any workbook, Sheet1, Sheet2, Sheet3…. that is, there are three worksheets in any one workbook, the number of worksheets can also be increased according to the need.

Scroll Bar: It is like a slider on both sides horizontally and vertically which provides the facility to move the document up-down, left-right.

Status Bar: It is at the bottom of the whole window, in which the status of the selected option is shown.

Views Button: It is next to the Zoom Slider present on the Status Bar, there are three buttons, Normal, Page Layout, and Page Break Preview, which provide three different view modes.

Zoom Slider: This is the right side of the Status Bar which provides the facility to zoom in and zoom out the worksheet.

What is the Executable File Name of MS Excel?

The executable file name of MS Excel is “excel.exe“.

What is the extension of MS Excel File?

By Default File Extension of MS Excel is “.xlsx“. However, MS Excel also provides the facility to save in different Excel Supportable File Formats. Whose extension may vary.

Advantage Of MS Excel

User-Friendly Program: The biggest feature of MS Excel is that it is a User-Friendly Program, which is quite popular among people.

Instant Calculations: With the help of Mathematical & Logical Formulas given in it, any data can be calculated immediately.

Easy to Edit: It provides the facility to edit the data very easily, you can add any data as per your requirement or edit the existing data.

Graphical display of data: In this, along with the textual data, its graphical form such as a chart, graph, table, etc. is also presented.

Multiple Spreadsheets in one file: In this, there is a facility to work with many spreadsheets in a single file and the data in all spreadsheets can also be of different types.

Built-In Formulas: Many formulas are already given in MS Excel, with the help of which large calculations can be solved in minutes.

Third-Party Support: It also supports files created on many other programs.

Works on a low configured PC: The scope of its working is very large but its specialty is that it can be easily operated without any error even on a simple computer.

How To Open MS Excel In Hindi?

Like all other programs in the MS Windows operating the system-based computer, there are many methods to open MS Excel, such as…

First Method:-

. Go to the Windows Search Bar and type Excel…

. After that MS Excel will appear at the top of your search list, click on it… After that MS Excel will open.

Second Method:-

. Open the Run Command Box by pressing the Windows + R buttons on the keyboard.

. Here type excel.exe then click on OK….after that MS Excel will open.

Third Method:-

. Click on the Start Button at the Left Bottom Corner of the Desktop Screen.

. Go to All Program…

. Go to Office Folder…

. Click on Excel here….after that MS Excel will open

. Apart from this, if you have Excel shortcuts made on the desktop of your computer screen or have pinned Excel in the Taskbar, then you can open MS Excel directly by clicking on it.

How To Learn MS Excel?

If you’re wondering how to learn Excel, I’d like to tell you that there are numerous possibilities available today, one of which is to join.

To begin, the ideal way to learn MS Excel is to enroll in a short-term course such as DCA or ADCA from any institute. MS Excel is also included in the Syllabus of all of these Basic Courses, which can be learned after enrolling.

Another alternative is to enroll in an online paid course; MS Excel is now taught online on a variety of platforms, just as it is offline. The only difference is that you must learn through videos here.

The third alternative is to watch a decent video tutorial on YouTube; there are numerous tutorials available here.

Also Read: What is Word Processing? And how does it work?

MS Excel shortcut keys A to Z

If you want to become a master in MS Excel, then it is necessary to know all the shortcut keys related to MS Excel and it is also necessary to remember these shortcut keys, only then you will be able to complete any task in MS Excel as quickly as possible.

Let us know all the shortcut keys related to MS Excel.

Ctrl + A: To select fill cells (Select all)

Ctrl + B: To Bold the selected cells (Bold)

Ctrl + C: To copy selected cells (Copy)

Ctrl + D: To fill down from the top cell (Fill Down)

Ctrl + E:  for Flash fill (Flash Fill)

Ctrl + F: To find a word (Find)

Ctrl + G: To open the Go To dialog box (Go To)

Ctrl + H: To replace a word (Replace)

Ctrl + I: To italicize the text (Italic)

Ctrl + J: shortcut to the line break (line break)

Ctrl + K: Insert to go to hyperlink (Hyperlink)

Ctrl + L: To open the Create Table dialog box (Table dialog box)

Ctrl + M: To store the current calculator value in memory (stores current value)

Ctrl + N: To open a new workbook (New)

Ctrl + O: Open a workbook (New)

Ctrl + P: To print Sheet (Print)

Ctrl + Q: To exist the program (exists)

Ctrl + R: To fill a right cell with a cell (Fill Right)

Ctrl + S: To save the workbook (Save)

Ctrl + T: To create a table (Create Table)

Ctrl + U: To underline text (Underline)

Ctrl + V: To paste the text (Paste)

Ctrl + W: To close the open window (Close)

Ctrl + X: To cut the text (Cut)

Ctrl + Y: To Redo (Redo)

Ctrl + Z: To Undo (Undo)

Friends, In the future we will try to cover all of the topics linked to Excel one by one and learn Excel.

How did you like our Excel introduction? Please leave your feedback in the comment section, as your feedback only improves the quality of the article you read as well as if you have any questions or suggestions about it. Please leave a question in the comments section.


Sandeep Shah

This website has been created by Sandeep Shah(MCA Postgraduate). The concept behind this article is to provide the people of this planet with all the knowledge they need in their everyday lives.

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