Microsoft Office includes a well-known world application. Typing, editing, formatting, and printing are all possible with it. As a result, Microsoft Word is utilized for a wide range of professional and personal duties. Microsoft Word allows you to store office documents. MS Word is a Microsoft Office program created by Microsoft. It is the most widely used software in the world. MS Word is a word processor that allows you to create, edit, open, format, print, and share documents. Today, through this post, we will provide you with all the information related to what is MS Word, what are its features, and how it works.

What is Microsoft Word?

In today’s world, all document-related work is done on the computer via the Internet, but it’s vital to know which application is installed on the computer and how it works, and that application’s name is MS Word. The full form of MS Word is Microsoft Word. It is a word processing application. Which we use to create new documents, update existing ones, format them, and print them. Like word processing programs, it has very useful tools. It is made by the world’s largest software company Microsoft. Bill Gates who is the owner of Microsoft company was made by hired two programmers, Charles Simonyi and Richard Brodie, it was developed by Microsoft in 1983. Many changes have been made since then till today.

Important Parts of Microsoft Word

Menu Bar – This is a set of all the features available in the MS Word program. The main menu shows up again with the other sub-menus.

Title Bar – The title bar is above the document that contains the currently active document as well as Microsoft Word. It is used to change the size and location of the Word Windows.

Formatting Tool Bar – This bar is used to give shape to the arrangement of text. Here you can do any font, size, bold, italic, etc. and you can adjust the setting of the paragraph.

Insertion Pointer – This is a glowing vertical line on the document screen that indicates where the text will appear when you type.

Ruler Bar – With the help of the ruler bar, you can provide the correct layout to your document.

Office Button – Office Button is an important part of MS Word. This button is in the menu bar. In this button, there are many options for the file or document created in MS Word.

Ribbon– Ribbon is another part of the MS Word window. It is below the menu bar. The red part of the MS Word window shown in this lesson is the ribbon. In this part, the options of MS Word tabs (which are in the options menu bar) are shown.

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Benefits of Microsoft Word

Storage of Text – We may maintain numerous copies of our written papers with the help of a word processor, and if we need to make changes, we can make a copy of it and modify the text in it to a separate file.

Quality– We get error-free documents in Microsoft Word. It has an inbuilt grammar checker tool which also corrects any spelling and grammar mistakes in our document.

Dynamic Exchange of Data – We can also exchange and share data and pictures of Word documents with other applications.

Time Saver – We can make unlimited copies of just one document without retyping, thus saving us a lot of time.

Securities– Sometimes we make a personal document or such a document which we want that no one else can read. So for this, we can also lock it with a password.

Features of Microsoft Word

. Whatever documents you create, you can save them in HTML format and view them on the Internet browser.

. You can easily and quickly create web pages with the web page wizard.

. After this, you can see the review on the browser page of the web.

. You can link another document or page with the hyperlink interface.

. If you have access to the internet, you can effortlessly send and receive emails.

. If you want to change your language, then you can use any language by going to the language setting.

. With the help of profile tools, you can select the language as well as put any software in it.

. You can also use the spelling check and grammar checking tools.

. In the assigned language, you can work in the language of your choice, which the operating system will support.

Use of Microsoft Word

. It is the most used application for word processing in the whole world and even today it is running at the top. In its place, no one uses any other application.

. Microsoft is used to create a resume letter application booklet report business card presentations.

. Apart from MS Word, there is much other software in Microsoft Office like MS Excel, MS Powerpoint, MS Access, etc. Programs are included with MS Word.

. If you want to use this then you have to install MSOffice. Earlier we could use this software only on computers. But it can also be used in Android mobile which you can download and use from the play store.

. It is used in schools, colleges, offices, and many other places.

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How to learn MS World?

1.) Microsoft Help

It is the easiest and most reliable source to learn MS Word. You get training directly from Microsoft.

2.) Books

Microsoft Word is a very popular program. These books are written with practical training. A lot of screenshots are used to explain. Tutorials are written step by step.  Therefore, users do not face problems in understanding.

3.) Online Courses

It is now quite simple to learn any skill through online classes. It has never been easier than now to master any skill while sitting at home, thanks to e-learning. As a result, you can also take an MS World course via online learning portals.

4.) Web-Based Tutorials

There are hundreds of websites on the internet that teach free MS Word online. Some of the more common sources are listed below.





5.) Computer Institutes

If you do not have a computer then you can go to any computer institute and learn MS Word. Here you get both computer and software. In case of any problem, you can immediately ask the trainer.

How to learn MS Word online?

We can easily learn MS Word offline, but there are some ways through which we can learn MS Word online as well. The following steps have to be followed to learn MS Word online.


As we all know YouTube is a means of entertainment using which we can watch many things and get good information. So in such a situation, if you want to learn MS Word sitting at home through the Internet, then you can learn MS Word free from YouTube. You will find many tutorial videos of MS Word on YouTube, which will tell you the use of MS Word in many steps.

Through free and paid courses

If you use the Internet then you will know that there are many such sites on Google in which you can easily learn MS Word courses for free or by paying fees. For this after opening Google, you have to type MS Word free or paid in it and several possibilities will appear in front of you through which you can learn it.

How to open MS Word?

. First of all, open your computer laptop.

. After that click on the start button.

. There you will see a list of all the software.

. After opening Microsoft Office, you will see MS Word, click on it.

. Now you can do your work on this.

How to start work from MS Word?

. When the MS Word page displays in front of you, a menu appears at the top with all of the options.

. You have to click on New Document.

. For example, click on Edit File View and other commands as you want to do.

. The toolbar shows on the screen at the bottom of the menu bar and provides all of the general information, such as saving and printing open documents. Distinct sorts of documents have different alignment options, which you can choose from.

. After the underline button, which appears before the bullet button, you can virtually see the alignment in the center.

. You can also do line spacing of your document by clicking on the option of edit.

. If you want to set the layout then you can click on the Orientation option.

. You can also set the size of the paper by clicking on the size option.

. You can also adjust the footers and headers by clicking on the Margins option

. After this, you can select the customer whomever you want.

. You can also add columns from outside your tool, you have to select the column.

. After that, you can also do alignment columns.

. You can also use the reset option if you need to select two or three columns.

. If you want to highlight the bullet and numbering in it, then select the number of bulletins about it.

. You can format the document style, such as title and heading. After this, you must have understood how to work on MS Word.

MS Word shortcut keys A to Z

Ctrl + A: To select the entire document (Select All)

Ctrl + B: To make the text bold (Bold)

Ctrl + C: To copy the text (Copy)

Ctrl + D: To open the Font dialog box (Open Font Dialog Box)

Ctrl  + E: To center text (Center Align)

Ctrl + F: To find text (Find)

Ctrl + G: To move anywhere in the whole document (Goto)

Ctrl + H: To replace one text with another (Replace)

Ctrl + I: To skew text (Italic)

Ctrl + J: To equalize paragraphs (Justify)

Ctrl + K: Hyperlink (Hyperlink)

Ctrl + L: To skew text (Left Align)

Ctrl + M: To indent a paragraph (Indent a paragraph from the Left)

Ctrl + N: To open a new document (New Document)

Ctrl + O: To view an already created file (Open an existing File)

Ctrl + P: To print the page  (Print)

Ctrl + Q: To shift the paragraph to the left (Align paragraph to the left)

Ctrl + R: To write the text from the right and shift the selected text to the right (Right Align)

Ctrl + S: To save the document (Save)

Ctrl + T: To create a hanging indent (Create a hanging indent)

Ctrl + U: To draw a line below the text (Underline)

Ctrl + V: To paste the text (Paste)

Ctrl + W: To close open pages inside MS Word (Close Active Document)

Ctrl + X: To cut text (Cut the selected text)

Ctrl + Y: To repeat (Redo)

Ctrl + Z: To repeat the text or paragraphs that were accidentally deleted to bring back (Undo)

I hope that you liked this article and you must have understood all the things told by us. If you still have any kind of question in your mind then you can ask us by commenting.

Please give your valuable feedback and feel free to tell us. Your suggestions will help make this website even more purposeful and successful.

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Sandeep Shah

This website has been created by Sandeep Shah(MCA Postgraduate). The concept behind this article is to provide the people of this planet with all the knowledge they need in their everyday lives.


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